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Calendar Review
SASM Board of Commissioners Meeting
Date: 4/17/2014 7:00 PM - 10:00 PM
Location: SASM Treatment Plant
450 Sycamore Avenue
Mill Valley, California 94941
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Thursday, April 17, 2014
SASM Wastewater Treatment Plant
450 Sycamore Avenue, Mill Valley
7:00 p.m.



Meeting Agenda

PUBLIC OPEN TIME: The Public is invited to address the Board on items that do not appear on the agenda and that are within the subject matter jurisdiction of the Board. State law prohibits Board action on any item not listed on the agenda. Please avoid repetition and please limit your comments to three minutes.

CONSENT CALENDAR: The following items listed on the Consent Calendar are considered routine and are approved by a single motion without discussion. The Board President or any Board Commissioner or the public may request that any item listed under the Consent Calendar be removed and action taken separately. In the event an item is removed from the Consent Calendar, it shall be considered in its numerical order.

1. Consideration of the Minutes of the March 20, 2014 meeting. 
Recommended Action:  Approve the Minutes

March 20, 2014 Minutes

2. Wastewater Treatment Plant Manager’s Report April 17, 2014
Recommended Action:  Receive Report

Attachment 1 April Update LATERAL LOANS AND GRANTS

3. FY 2012/2013 Annual Basic Financial Statements
Recommended Action:  Receive Report

Attachment 1 SASM Basic Financial Statements June, 2013
Attachment 2 Communication to Those Charged With Governance
Attachment 3 Report on Internal Controls Over Financial Reporting and Compliance


4.  Outfall Condition Assessment under joint contract with Sanitary District 5: Vulnerability Evaluation and Contingency Planning Summary Report
Recommended Action: Receive Report

Attachment 1 RMC Effluent Conveyance Line and Deep Water Outfall Condition Assessment, Vulnerability Evaluation and Contingency Planning Summary Report

5. Wastewater Treatment Plant Master Plan Update
Recommended Action: Receive Presentation

Attachment 1 Carollo TM 3 Condition and Assessment
Attachment 2 Carollo Power Point Presentation for SASM on April 17, 2014

6.Sanitary District 5 Main Plant Project: Dechlorination Equipment Upgrade
Recommended Action: Approve payment, authorize a budget adjustment.

Attachment 1 Final payment letter from Tony Rubio
Attachment 2 Invoice from Sanitary District 5
Attachment 3 SASM and SD5 Conference Memo
Attachment 4 Carollo cost estimate spreadsheet

7. Mutual Services Agreement with Sanitary District 5
Recommended Action: Authorize the SASM Board President to execute the agreement and authorize a $20,000 budget adjustment.

Attachment 1 Draft SASM and SD 5 Joint Services Agreement
Attachment 1A SASM Monthly Operation Costs
Attachment 2 SASM and SD 5 Agreement 1983

8. Private Sewer Laterals Model Ordinance
Recommended Action: Receive report.

Attachment 1 Letter from MAR
Attachment 2 Lateral Ordinance Comparison


This section allows the Board to suggest possible agenda items at future meetings. No action will be taken at this time.


Informational only. No action to be taken.


The next scheduled Board meeting is May 15, 2014 @ 7pm.


The Sewerage Agency of Southern Marin does not discriminate against any individual with a disability. Upon request, SASM publications will be made available in the appropriate format to persons with a disability. Materials related to an item on this agenda submitted to the Sewerage Agency of Southern Marin after distribution of the agenda packet are available for public inspection at 450 Sycamore Avenue, during normal business hours. Such documents  are also available on the website subject to staff’s ability to post the documents prior to the meeting.

Meeting end times are approximate.

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